List Of The Best Free Email Service Providers You Need To Know

Are you trying to find out the email services that are good, free and with good features? There are a lot of them. In order to help you make the right choice, we will be discussing the list of the best free email service providers you need to know. A good email service provider is considered to be one with good storage capacity, functions and things you can do with it.

Email is one of the most common means of communication, especially in this technological age. An email account is very important because you can use it for setting reminders, scheduling meetings with colleagues, job recruitment, networking, downloading resource materials, etc. We have a list of the best free email service providers but some are still not free. You must pay some fees before you will be allowed to use it.

Types Of Email Accounts

Before we start itemising the list of the best free email service providers, it is important to discuss the types of email accounts. There are two major types of email service providers you can choose from. Below is a brief description of the two email accounts.

Email Clients

Email clients are software applications that you can install on your computer to help you manage the email you send out and receive from outside. It helps you to manage your email account. The email client connects to the internet and helps you to interact with the email service providers to enable you to send and receive messages.

Business owners use email clients and it is beneficial to them. Email always clients offers more advanced mailbox management functions when compared with webmail. They also relate well and efficiently with other software the company may be using. Some examples of popular email clients include Apple Mail, Mozilla Thunderbird, and Microsoft Outlook.


This is the type of email service you access directly from the provider’s server on the internet. It exists primarily only on the cloud and not on your computer. Instead of managing your inbox from your email, you manage your inbox from your internet browser. It is not software that can be installed on your computer.

Webmail account is free and can be accessed from any location with an internet connection. Some examples of popular webmail are AOL, Gmail and Yahoo Mail. It uses email marketing tools and protocols that allow you to check your messages using either your phone or any other device not minding the type of email account you are using.

Read Also: Guide On How To Create A Yahoo Mail Account You Need To Know

Standard Email Protocols

Just as we have the list of the best free email service providers, there are also three standard email protocols that exist. An email protocol refers to a system or method used to retrieve or access email. For instance, if you have a webmail account that you can access from your computer, you will also like to manage your email from another app on your phone. The webmail hosting provider uses any of these protocols that will be mentioned below to make that happen.

List Of Three Standard Email Protocols


POP3 means Post Office Protocol Version 3. It helps to retrieve email from the provider’s server, downloads it to your computer and then allows you to view your email even when you are offline. If the email message is deleted from the server, it can only be accessed from the same computer where it was viewed. It works better for people with one email account and one computer they use in accessing the email account.


This means Internet Message Protocol. It provides a better service when compared with the POP3. IMAP stores your email data on the provider’s server instead of deleting it as POP3 does. It allows you access to manage your email from any device and anywhere you are by just logging in to your email account online. With this feature, you don’t need to download your email messages directly to your computer. IMAP seems to be the best protocol for people with various email accounts but still want to access them from multiple devices.


Exchange is a Microsoft protocol that is similar to IMAP. The way Exchange works is that it has a server where email accounts are arranged and it allows you to sync your email messages across multiple devices and lets you access your email account through the internet. You can use the features in Exchange to sync calendars, contacts with colleagues, and tasks which is one of the benefits of the protocol to both institutions and businesses.

List Of The Best Free Email Service Providers

In this section, we are going to review some of the email service providers that can offer free mail services. Below is the list of the best free email service providers you should know.

  1. Gmail
  2. Outlook
  3. ProtonMail
  4. AOL
  5. Zoho Mail
  6. iCloud Mail
  7. Yahoo! Mail
  8. GMX Mail
  9. Malifence
  10. Yandex mail
  11. Mozilla Thunderbird
  12. Trustifi
  13. Titan


Gmail is among the list of the best free email service providers powered by Google. It is one of the most popular and widely used email services. Gmail is accessible through the web and uses third-party programs. It can be accessed on Android and iOS mobile phones.

Features Of Gmail

  • Gmail allows you to send and receive emails within seconds. It also has an UNDO button that enables you to reverse or stop a message you didn’t intend to send.
  • Gmail has a free 15GB free email storage that enables you to store thousands of emails, google pictures, videos and Google drive without worrying about space.
  • It is accessible from any internet-connected device and on any web browser. It is available on any device you use, unlike other email clients that vary in terms of compatibility with operating systems and devices.
  • Gmail protects users from suspicious and spam emails. It has a very sensitive spam filter that can even route legitimate emails to spam folders.
  • One of the features of Gmail is that it has text suggestions that help you write your email messages faster. It uses machine learning technology to predict what you are writing with high accuracy.
  • You can use your Gmail account to log in and manage all other accounts like Youtube, Facebook etc.
  • Gmail can enable you to schedule your emails to be sent at a particular time, customize your notifications and snooze your emails so that you don’t lose track of them.
  • It enables you to find your emails using their dates.
  • Gmail has advanced search buttons.
  • It has a search pane feature that enables you to see your inbox and the particular email you are reading at the same time.


Outlook is a free web version of the email client Microsoft Outlook that provides email services, contact, task management, a calendar and a search bar. It is among the list of the best free email service providers. It is part of Microsoft Office applications which include Word, Excel and PowerPoint.

Outlook was founded in 1996 as MSN Hotmail but was later rebranded by Microsoft in 1997 and they finally settled on Windows Live Hotmail in 2012 which has over 400 million users. It was after 2012 that Microsoft rolled out Some of the users use Outlook to get the best out of Xbox, Windows, Skype and other Microsoft Products as has been stated above. So many large companies prefer using Outlook for their email.

Features Of Outlook

  • Outlook has easy access to other Microsoft apps like skype and can easily link you with other tools in the Microsoft suite of products.
  • It helps you to organize your emails and makes it easy for you to find what you need using the sidebar. It uses the advanced organization folder to arrange your emails into groups and levels of importance.
  • It provides aliases that add anonymity to your email and protects your identity and your inbox from malicious spam.
  • It offers a 15GB free email storage facility and helps in creating contacts.
  • With Outlook, you can assign tasks to your colleagues and share your calendar with them.
  • It helps you to schedule emails to be delivered at the exact time you want them to be delivered and snooze them so that you can read them later without losing track of them.
  • It provides a feature where you can mention people’s names in mass emails to alert them that the mail concerns them.
  • It has sticky notes you can use as reminders.
  • It is compatible with other internet service providers such as Firefox, Google Chrome, Internet Explorer and Safari.

Proton Mail

Proton is among the list of the best free email service providers that were launched in 2014 at the CERN research facility. It is based and incorporated in Switzerland a country known for its strong privacy laws. It is a private mail service provider with security conscientious email services that uses client-side encryption to protect email contents and user data before they are sent out.

Features Of Proton Mail

  • Proton is very easy to use and optimized for productivity and can be used on any device.
  • You can Reclaim your personal information even when you don’t speak the language of technology.
  • Proton Mail services do not integrate with third-party email clients like IMAP and SMTP because one of its unique designs is to prioritize security over interoperability.
  • You don’t need your personal information to open a Proton Mail account thereby maintaining complete privacy. This makes it useful for situations that may arise where you want to send an email to someone anonymously.
  • Proton Mail has a free plan that gets you one email address, 150 messages a day and three (3) labels/folders and limited support.
  • It can help you generate a mail with a specific lifespan. The mail generated will expire and self destructs after the specified period.
  • The storage capacity of Proton Mail is free 500MB storage capacity. But you can still get 5GB or 20GB on a paid plan.
  • It is compatible with other external email clients, so whether you are using Apple Mail, Outlook mail or Thunderbird. It makes it easy for you to integrate off-browser email management.
  • You can optimise your inbox to increase productivity and sort your inbox and group your messages in folders with the help of the Proton mail’s organization feature.

AOL Mail

AOL Mail is on the list of the best free email service providers with a straightforward service that is up-to-date and relevant. It is a classic, free mail service that includes a new hub on its homepages with simple functionality used for sending and receiving emails.

Features Of AOL Mail

  • It has a user-friendly platform that allows you to personalize and organize your inbox.
  • It offers spell checkers within its composer to reduce errors, spam filters, sorting filters, and virus protection. calendar, folders and features.
  • It gives users the opportunity to choose themes, customize panels, create and manage folders and change the way messages are displayed.
  • It uses iOS and Android apps and POP/ IMAP protocols are supported. And this feature allows you to download emails into your machine so that you can access them even when offline.
  • AOL enables you to import contacts already saved either on your phone or laptop in CSV, TXT or LDIF formats into AOL just by a click on a button.
  • AOL helps to filter and protect its users from suspicious/spam emails and has virus protection.
  • You can access AOL from any internet connection on any device you have and, on any browser too.
  • AOL has an unlimited storage capacity with a 25 MB email attachment limit.
  • AOL has a reading pane mode that can help you read an email without leaving your inbox as the mail appears side by side.

Zoho Mail

Zoho mail is among the list of the best free email service providers with a reliable 99.9% uptime and end-to-end encryption. It has lots of potential and it is good for businesses as well as personal communications. It makes it easy for users to get a professional domain name that stands out and immediately attracts clients.

Features Of Zoho Mail

  • Emails on Zoho mail are in an encrypted format, this helps to protect you especially if you send and receive sensitive information.
  • It gives you the ability to customize the domain name of your email especially if you have a small growing business.
  • Zoho offers privacy from advertisements and protects your inbox from being accessed by third parties.
  • It helps you to easily integrate with Zoho CRM, Zoho is an excellent and natural choice that offers business email essentials at a very low cost or for free.
  • Zoho mail allows you to create up to 25 business addresses. It enables you to have a unique email suffix for instance, instead of having, you can have it this way
  • or use any business name you want.
  • Zoho mail will help you to manage all your tasks, notes, documents and calendars from your inbox.
  • It has a social media style “Strems” that helps you communicate and collaborate with teammates.
  • It has a maximum of 5GB storage capacity.
  • Zoho mail has a maximum of five (5) users.

iCloud Mail

iCloud is among the list of the best free email service providers and the best email service provider for Mac users. iCloud was launched in 2011 and provides good cloud storage capacity and file-sharing capability. iCloud mail can be accessed by anyone with Apple ID through the Apple Mail App and can also be accessed by Apple mobile devices, and Microsoft Outlook on Windows computers and Mac computers.

Features Of iCloud Mail

  • iCloud mail has a 5GB free storage capacity.
  • It has a default mail folder for inbox, Archived, Sent, Drafts, Junk, Trash, and VIP included and you can create additional folders.
  • One of the features is that it filters, sort messages and flag important contacts, and then colour codded labels are used to categorize messages.
  • You can easily find anything and all you need with the use of iCloud Mails’ powerful search feature.
  • It has a one-click feature for
  • UNSUBSCRIBE” instead of scrolling up and down looking for unsubscribe in an unwanted email.
  • It is user-friendly and supports integration with Google Drive and other cloud-based managers.

Yahoo Mail

Yahoo Mail was launched on 8th October 1997 by an American Company Yahoo, inc. It is among the list of free best email service providers and one of the earliest top email services. The most recent version of Yahoo Mail offers a web interface with a minimal look, support for keyboard shortcuts, and so many other features that make it a great free mail service provider. Yahoo provides services like Yahoo Mail, Yahoo News, Yahoo Groups etc,

Features Of Yahoo Mail

  • It has a good free email storage capacity of One Terabyte (1 TB).
  • Yahoo Mail connects easily with Yahoo calendar, and syncs with your events.
  • You can access Yahoo Mail from any device of your choice that is connected to the internet.
  • Yahoo Mail has outstanding media and an advanced sorting of documents and organizations.
  • It has an instant notification for new emails so that you will be notified each time you have new messages without missing anything.
  • Yahoo Mail has a customizable theme and layout.
  • Yahoo Mail integrates your other email services like Gmail, AOL, and Outlook so that you can manage all your inboxes in one place.

GMX Mail

GMX means Global Mail Exchange. It is among the list of the best free email service providers that have been in existence since 1997. GMX can be used for personal and professional purposes. You can select the duration you want to store your messages and has good file-sharing capabilities. It has four(4) languages with German as the primary language of the service, then English, Spanish, and French.

Features Of GMX Mail

  • It has 65 GB free storage capacity and allows you to keep half a million (500) messages in your inbox.
  • GMX has the ability to send large attachments and allows you to send files that are up to 50 MB.
  • One of the greatest features of GMX is its ability to set up to 10 alias email addresses from within one account.
  • It protects users from suspicious/ spam emails in their inboxes through the use of its strong filters.
  • GMX can serve as external email account integration because it can help you collect and keep all your emails in a single place. Even the emails from other service providers.


Malifence is among the list of the best free email service providers that operate as webmail. it offers a secure email account that integrates with other tools. Malifence is based in Belgium with a secure based email service provider. All the data sent using Malifence is secured and cannot be accessed by third parties because of the strong privacy laws that exist in Belgium.

Features Of Malifence

  • It has a free email storage capacity of 500 MB.
  • You can create up to 10 aliases on a paid plan and get 5GB of email space.
  • Malifence helps you to organize your day and business because you can easily integrate your email account with your calendar, documents and contacts.
  • There is an unparalleled level of legal protection because of Belgian privacy laws.
  • It is one of the most private options on the market. It provides true Open PGP end-to-end encryption in such a way that no third-party provider will have access to your email.

Yandex mail

Yandex is one among the list of the best free email service providers that are in existence in Russia and was launched in 2001. Yandex provides good security options with a customizable interface.

Features Of Yandex Mail

It has up to 10 GB of cloud storage.
It has an inbuilt anti-virus and translator.
Yandex has a way of filtering emails in such a way that emails can be placed according to priority or who sent them.
It also protects the users from spam and fraud.
You can create tasks and task lists with the use of Yandex.

Mozilla Thunderbird

This type of mail is also among the list of the best free email service providers. It is a free application that emanated from Mozilla also known as Firefox. It allows you to open multiple emails in tabs which is similar to the way you can open various pages in the Firefox browser.

Features Of Mozilla Thunderbird

  • It has a large library where you can customize your thunderbird experience with a wide range of apps and services.
  • Mozilla Thunderbird integrates with Google calendar to make task management and meeting scheduling to be easier.
  • It provides smart email organizations by giving numerous folders and sorting options for all your messages.
  • It makes it easier for users to open messages in different tabs like in a web browser.


It is also among the list of free best email service providers that combine the best of a productive and secure email in one place. It enables you to choose who can send messages to you.

Features Of Trustifi

It is compliant with HIPAA/HITECH, CCPA, GDPR, LGPD, PII, FSA, FINRA etc so you don’t need to bother yourself with the thought of losing your account overnight.
It has ransomware and fraud detection which it only possible for you to receive emails from only legitimate senders.
Trustifi can set expiry dates on sent emails and this feature helps businesses that send regular time-bound contracts and documents as emails.
It has end-to-end encryption that makes it impossible for a third party to have access to your email.
It has an external email account integration that makes it easy for it to integrate with other email service providers and makes it for you to manage all your emails in one place.


This is also in the list of the best free email service providers that is designed specifically for professionals and small businesses in other to develop more meaningful relationships with their customers. Titan was founded in 2018 and highest rated an email product on G2 with a rating of 4.8 and also ranks in the top 5 for business email.

Features Of Titan

It has a free storage capacity of 50GB.
Titan has a maximum attachment size of 30MB.

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